The Board

The Board (acting as the Board of Directors) manages Pedal Power ACT and we are always looking for new blood to enliven the organisation.

The Board comprises up to 13 members:

  • Up to ten Board members (who must be financial members of Pedal Power ACT) are elected at Annual General Meetings for terms of two years.
    At the 2014 AGM, five Council members were elected for one year terms and five for two year terms.
    At the 2015 AGM (and all AGMs thereafter), five Council members were elected for two year terms and there was a requirement to elect Council member(s) for a one-year term to replace any Council member elected for a two-year term at the previous AGM who subsequently resigned.
  • Following the election of new Board members at the AGM, the AGM elects one Board member (from the continuing and new Board members) as President for a term of one year.
    A person can not be President for more than three consecutive years.
  • At the first meeting of the Board following the AGM, the Board members determine which Board members will serve as the Officers – Vice President (up to two), Secretary & Treasurer – for a term of one year.
    The Officers, together with the Executive Officer, form the Executive.
  • The Board may co-op up to three other persons as Board members.
    Co-opted members need not be Pedal Power ACT members.

Current Board members

Elected at the AGM on 17 February 2015

  • Michael Braund (elected for two year term at AGM 2015)
  • Jane Brooks (elected or two year term at AGM 2016 and as President at AGM 2016)
  • Vicki Deakin (elected for one year term at AGM 2016)
  • Gillian Helyar (elected for two year term at AGM 2015)
  • Eric Huttner (elected for two year term at AGM 2016)
  • Jeff Ibbotson (elected for two year term at AGM 2015)
  • Bruce Paine (elected for two year term at AGM 2015)
  • Steve Shaw (elected for two year term at AGM 2016)
  • Doug Widdup (elected for one year term at AGM 2016)
  • John Widdup (elected for two year term at AGM 2016)

Nominations for Board

We call for nominations for nomination for Board members in the Canberra Cyclist December-January edition and in the e-bulletin and on the web site at the much the same time. Nominations close mid-January (to allow nominees to be advised to members in the Canberra Cyclist February-March edition).

Consider joining Board and thus having a direct say in the direction of Pedal Power ACT.

The nomination form is available via the AGM webpage (form for next AGM posted in December) and those nominating should provide a short biography (less than 125 words) and a photo of themselves.

You can nominate any time before the closing date — at leaast four weeks before the AGM.

If there are insufficient nominations received, nominations may be accepted at the AGM.

After nominations close, we prepare a voting form listing those nominating and supply the voting form with biographies in the Canberra Cyclist February-March edition.

The voting form and biographies are posted on the web site when available.

Board elections

Board members are elected annually at the Annual General Meeting (AGM) in accordance with the Rules.

The election process for Board allows for voting papers, proxy voting and voting from those present at the meeting.

Process for electing Board members at Annual General Meetings

Following changes to the Rules agreed at the 2013 AGM, we have a rolling two-year term of appointment for Board members.
Accordingly, at the 2014 AGM we  elected five Board members for a one-year term and five for a two-year term.
At subsequent AGMs we will elect five new Board members for two-year terms to replace those whose two-year terms have expired. And we will elect new Board members for one year to replace any Board Member who resigns before completing their two-year term.
At the AGM, following the election of Board members, there is an election for the position of President from among the continuing and newly-elected Board members.

Process for calling for Board nominations

Stage 1:

We call for nominations for all Board positions in the Canberra Cyclist December-January edition (out early December) and in the e-bulletin at the same time. Nominations will close mid-January. The nomination form is available on the website and we ask those nominating to provide a short biography (less than 150 words) and a photo. You can nominate any time before the closing date.

Stage 2:

After nominations close, we will prepare a voting form listing those nominating and supply the voting form and the biographies of those nominating in the Canberra Cyclist February-March edition.

Members can attend the meeting and vote as desired, or lodge a directed or un-directed proxy vote before the meeting.

Stage 3:

Proxies must be lodged with the office at least two days before the AGM meeting, or given to the chairperson before the meeting or at the beginning of the meeting. Proxies received two days before or at the AGM will be counted at the beginning of the AGM meeting.

Stage 4:

At the appropriate time during the AGM, the chairperson will announce nominations received for the available Board positions.

If there are insufficient nominees to fill all vacant positions, then the chairperson will call for nominations at the meeting.

Stage 5:

There are three votes for the election of Board and the President:

The first vote is for five members of the Board will be who will serve a two-year term. If there are only five nominees, then they will be declared as elected with no formal vote. If there are more than five nominees, then there will be a formal vote.

The second vote is for members of the Board who will serve a 0ne-year term to replace any Board Member who has resigned before completing their two-year term (if any). If there are only sufficient nominees to fill all the vacancies, then they will be declared as elected with no formal vote. If there are more than the required number of nominees, then there will be a formal vote.

The third vote is for the position of President for a one-year term in that office. If there are only one nominee, then that person will be declared as elected with no formal vote. If there is more than one nominee, then there will be a formal vote.

Process for electing Executive

At the first Board meeting following the AGM, the Board members will allocate Executive positions comprising up to two Vice Presidents, Secretary, and Treasurer.

Proxy voting

Members who can not attend the AGM and vote in person, can vote via the voting form (included in the Canberra Cyclist or available on the web site), and/or may nominate a proxy to vote for them at the AGM using the proxy form available on the website – posted on the website at the same time as the voting form (Note 1).

We collate the voting papers received in the Pedal Power ACT office at least two days before the AGM ready for use at the AGM (Note 2).

Note 1: The Rules specify that proxy holders must be members of Pedal Power ACT.

Note 2: The Rules require submission of the voting paper to the office at least two days before the meeting or to the Chair of the meeting at the start of the meeting.

Note 3: The Rules allow the Chair of the AGM to call for nominations for Council membership at the meeting. That will only occur if we receive insufficient nominations in time to fill all the vacant positions.

Last modified EB 21 April 2015

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Pedal Power ACT is the largest cycling organisation in Australia’s Capital Territory.

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